The enhanced version of this utility can be found here.

Use case:

1. Our delivery manager created 50+ reports for himself and now leaving the organization. These reports are now to be shared with the new delivery manager.

2. We are onboarding a new prod-ops team. This team needs to see many existing reports which are already created for different teams.

Problem:

We can't share multiple reports with user/users or group/groups. Not, at least without running a fix script or background script.

Fix:

A list UI action which can share multiple reports with multiple users and groups at once.

**The video doesn't show the UI action list after clicking on "Actions on select rows". Due to some reason it was not captured. Sorry for that. It will show a UI action named "Share with user/groups". You'll create this action as mentioned in next step.

You need to configure a UI action, UI page and script include to achieve this.

1. UI Action:

Script:

function processReports(){
var table = g_list.getTableName();
var records = g_list.getChecked();
var sysIds = records.split(',');
var totalRecords = sysIds.length;

var dialog = new GlideDialogWindow('shareBulkReports'); 
    dialog.setTitle('Share Multiple Reports'); 
    dialog.setSize(700, 600);
    dialog.adjustBodySize();
    dialog.removeCloseDecoration();
    dialog.setPreference('sysparm_sysIds', records );
    dialog.setPreference('sysparm_totalRecords',totalRecords);
    dialog.render();
}

2. UI page:

Name : shareBulkReports

HTML:

<?xml version="1.0" encoding="utf-8" ?>
<j:jelly trim="false" xmlns:j="jelly:core" xmlns:g="glide" xmlns:j2="null" xmlns:g2="null">

<j:set var="jvar_report_sysIds" value="${sysparm_sysIds}"/>
<j:set var="jvar_report_count" value="${sysparm_totalRecords}"/>

    <div style="text-align:center;">
    <h4>Sharing ${jvar_report_count} reports</h4>
    </div>

  <script>
    addLoadEvent( function() {
    var tabs = new GlideTabs2("tabs2_section", gel("rules_span"), 0, '');
    tabs.activate();
    show("rules_span");
    });
  </script>
  <g:inline template="tabs2.xml" />
    <div style="margin:20px">
  <TABLE width="100%" cellSpacing="0" cellPadding="0" border="0">
    <TR>
      <TD valign="top">

        <!-- tabstrip for tabs -->
        <div class="tabs2_strip" id="tabs2_section">
          <!-- hack for IE bug when tab strip causes a horizontal scroll bar to appear -->
          <img src="images/s.gifx" alt="" height="1px" width="1px" style="margin-right: 0px;" />
        </div>
      </TD>  
    </TR>
    <TR>

    <TD align="center">
        <span id="rules_span" style="display:none;border-top: 1px solid black; padding-top: 5px; margin-top: -7px;">
          <!--Tab 1-->
          <div id="section_tab.1" class="tabs2_section" tab_caption="Groups" tab_caption_raw="Groups">
            <div id="groupsTab">
                <g:evaluate>
                //Get all groups
                var grGroup = new GlideRecord('sys_user_group');
                grGroup.addQuery('active', true);
                grGroup.orderBy('name');
                grGroup.query();
                </g:evaluate>       
                    <TABLE>
                      <TR>
                        <TD>
                          <!-- Include the 'ui_slushbucket' UI macro -->
                          <g:ui_slushbucket name="sbGroup" left_header="Groups" right_header="Selected">

                             <j:while test="${grGroup.next()}">  
                                        <option value="${grGroup.sys_id}"> ${grGroup.name} </option>  
                            </j:while>
                          </g:ui_slushbucket>
                        </TD>
                      </TR>
                    </TABLE>
         </div>
            <div id="1_spacer" style="display: none; margin-bottom: 1px;" glide="true"></div>
          </div>


          <!--Tab 2-->
          <div id="section_tab.2" class="tabs2_section" tab_caption="Users" tab_caption_raw="Users">
            <div id="userstab">

                <g:evaluate>
                //Get all Users
                var grUser = new GlideRecord('sys_user');
                grUser.addQuery('active', true);
                grUser.orderBy('name');
                grUser.query();
                </g:evaluate>       
                    <TABLE>
                      <TR>
                        <TD>
                          <!-- Include the 'ui_slushbucket' UI macro -->
                          <g:ui_slushbucket name="sbUser" left_header="Users" right_header="Selected">
                            <j:while test="${grUser.next()}">  
                                        <option value="${grUser.sys_id}"> ${grUser.name} </option>  
                            </j:while>
                          </g:ui_slushbucket>
                        </TD>
                      </TR>
                    </TABLE>
            </div>
            <div id="2_spacer" style="display: none; margin-bottom: 1px;" glide="true"></div>
          </div>


        </span>
        <div id="tabs2_spacer" style="visibility: hidden;"/>
      </TD>
    </TR>

    <TR>

           <TD align="right">

             <!-- Include the 'dialog_buttons_ok_cancel' UI macro -->
             <g:dialog_buttons_ok_cancel ok="return onContinue()" cancel="return onCancel()" ok_type="button" cancel_type="button"/>
           </TD>
    </TR>

  </TABLE>
    </div>
</j:jelly>

Client Script:

//Process OK

function onContinue() 

{
    try {
        //Get user selection
        var groups = sbGroup.getValues(sbGroup.getRightSelect()); //store values as string
        var users = sbUser.getValues(sbUser.getRightSelect());
        var reports = '${JS:sysparm_sysIds}';  
        var count = '${JS:sysparm_totalRecords}';  

        //Ensuring that at least one user or groups is selected
        if (groups != "" || users != "") {
            //Share the reports to selected groups and users
            var ajax = new GlideAjax('shareBulkReports');
            ajax.addParam('sysparm_name', 'shareReport');
            ajax.addParam('sysparm_groups', groups);
            ajax.addParam('sysparm_users', users);
            ajax.addParam('sysparm_reports', reports);
            ajax.getXMLAnswer(getStatus);

        } else {
            alert("At least one group or user must be selected");
            return;
        }
    } catch (err) {
        alert(err);
    }


    function getStatus(answer) {
                if (answer == "success") {
                    alert(count + " " + "Reports are shared with" + " " + users.length + " " + "users and" + " " + groups.length + " " + "groups successfully");
                } else {
                    alert(answer);
                }
            }


    GlideDialogWindow.get().destroy();
}

//Process Cancel
function onCancel() {
    GlideDialogWindow.get().destroy();
}

3. Script Include:

Name : shareBulkReports

var shareBulkReports = Class.create();
shareBulkReports.prototype = Object.extendsObject(AbstractAjaxProcessor, {

    shareReport: function() {


        var userList = this.getParameter('sysparm_users'); //sys_ids of users as string passed via UI action
        var groupList = this.getParameter('sysparm_groups'); //sys_ids of groups as string passed via UI action
        var reportList = this.getParameter('sysparm_reports'); //sys_ids of reports as string passed via UI action
        var answer;


        var reportArr = reportList.split(','); //Converting string to array


        //Share report with Groups
        if (groupList) {
            var groupArr = groupList.split(',');//Converting string to array
            try {
                var i = 0;
                while (i < groupArr.length) {
                    var j = 0;
                    var grReportGroups = new GlideRecord('sys_report_users_groups');
                    while (j < reportArr.length) {

                        grReportGroups.newRecord();
                        grReportGroups.setValue('group_id', groupArr[i]);
                        grReportGroups.setValue('report_id', reportArr[j]);
                        grReportGroups.insert();
                        j++;

                    }
                    i++;
                }
                answer = "success";

            } catch (err) {
                answer = err;
            }


        }


        //Share reports with Users
        if (userList) {
            var userArr = userList.split(','); //Converting string to array
            try {
                var k = 0;
                while (k < userArr.length) {
                    var l = 0;
                    var grReportUsers = new GlideRecord('sys_report_users_groups');
                    while (l < reportArr.length) {

                        grReportUsers.newRecord();
                        grReportUsers.setValue('user_id', userArr[k]);
                        grReportUsers.setValue('report_id', reportArr[l]);
                        grReportUsers.insert();
                        l++;

                    }
                    k++;
                }
                answer = "success";
            } catch (err) {
                answer = err;
            }
        }

        return answer;
    },


    type: 'shareBulkReports'
});

Or you can simply download attached xml and upload in your instance. It contains all three configurations.

I am not a pro developer, so please do suggest if you see any mistakes in the script.

Don't forget to mark helpful and bookmark the article for future reference.